Use Journal Templates

Overview

Journal Templates pertain to a template or copy of a similar, previous entry that was created during the current fiscal year may be used to save time during data entry.

Create New Journal Templates

Steps

1. From the Accounting module, click on Setup > Journal Template button.
   
   

   Click Image to Enlarge
   
   

   Step 1
   Click Next button to start.
   
   Step 2
   Select the category for the journal template. You may create a template journal of values and of percent.
   
   
   
   

   • If Values, you may create a template journal with fixed values for journal entries you do on a regular basis.
   • If Percent, you may create a template journal splitting the values into the specified percent. Note that the percent values must equal to 100%. This option is ideal for splitting the costs among codes and apportioning it to the account codes or segment accounts for department, branch or any division. Consider the case of an electric bill that you received. The Electricity bill is posted in the electricity expense account and all you have to do is put in the amount. The templated journal will apportion the values among the account codes for you.
     
     

   Step 3
   Click Next button to continue. 
   
   Step 4
   Select the Account Codes to include in the journal template. Enter the values, fixed amount or percent, in theDebit and Credit columns. Click Nextbutton to continue.
   
   
   
   Step 4
   Click Finish button to close the wizard.

Using the Journal Templates

1. Select Journal > New Journal from the menu options of the Accounting Module.
   
   
2. In the Template field, select a general journal template to use.
   
   
   
   
   • If the template is fixed amount, the account codes are displayed with values in the Debit and Credit columns filled in by the template.
   • If the journal template is percent values, enter the amount for the first account in the Debit or Credit column. Notice that the percent of the amount is apportioned in accounts in the next line.
     
     
3. Save the details before closing the form.