Pay Through the Supplier Payment Form

 

The Supplier Payment option allows you to process the supplier payments according to the supplier's preferred payment method. The options to choose from are check payment, check and remittance, remittance and ebanking(for remittance and file).

 

 

 

Check Payment

1. From the Supplier module, select Payment > New Payment. A search list will display with tabs for active suppliers, aging bills by due date and aging bills by document date.
   
   
2. Select the supplier or bill in the list. The Payment form will display.
   
   
3. The default bank account is displayed in the Bank Account field. You can select another bank account to use.
   
   
4. The default payment method setup for the supplier appears in the Payment Method field. For this example, Check is selected.
   
   
5. You may change the default current date in the Date Paid field.
   
   
6. Enter the check number in the Payment Reference field or click on the Next Check Number button to generate the next check number.
   
   
7. Type in the amount of the check in the field below the Payment Reference field. The amount in words will display in the line below the supplier name.
   
   
8. Type a short memo for the purpose of the supplier check payment in the Notes field.
   
   
9. Save the details before closing the Payment form.
   
   
10. Print the supplier check by clicking on the Print button. The Print Dialog window will display. The default supplier check layout is selected for you. You may choose from the available check layout if needed. Select the printing Destination then click the Print button.
    
    
11. When approved, you can follow the supplier payment with allocation to the supplier outstanding balances.

 

 

Creating a Check and Remittance

1. From the Supplier module, select Payment > New Payment. A search list will display with tabs for active suppliers, aging bills by due date and aging bills by document date.
   
   
2. Select the supplier or bill to display the Payment form.
   
   
3. The default bank account is displayed in the Bank Account field. You can select another bank account to use.
   
   
4. The default payment method set up for the supplier appear in the Payment Method field. Select Check and Remittance.
   
   
5. You may change the default current date in the Date Paid field.
   
   
6. Enter the check number in the Payment Reference field or click on the Next Check Number button to generate the next check number.
   
   
7. Type in the amount of the check and remittance payment in the field below the Payment Reference field. The amount in words will display in the line below the supplier name.
   
   
8. Type in a short memo for the purpose of the supplier check and remittance in the Notes field.
   
   
9. Save the details before closing the Payment form.
   
   
10. Print the supplier check and remittance by clicking on the Print button. The Select Check Report Style window will display. Select from the available print styles and click OK to print.
    
    
11. When approved, you can follow the Supplier Payment with allocating the payments to the supplier outstanding balance documents such as unpaid bills.

 

Creating the Supplier Remittance

1. From the Supplier module, select Payment > New Payment. A search list will display with tabs for active suppliers, aging bills by due date and aging bills by document date.
   
   
2. Select the supplier or a bill in the list to display the Payment form.
   
   
3. The default bank account is displayed in the Bank Account field. You can select another bank account to use.
   
   
4. The default payment method setup for the supplier appears in the Payment Method field. Select Remittance Only.
   
   
5. You may change the default current date in the Date Paid field.
   
   
6. Enter the remittance reference number in the Payment Reference field or click on the Next Check Number button to generate the next reference number.
   
   
7. Type in the amount of the remittance in the field below the Payment Reference field. The amount in words will display in the line below the supplier name.
   
   
8. Type a short memo for the purpose of the supplier check payment in the Notes field.
   
   
9. Save the details to the supplier payment before printing or closing the form.
   
   
10. Print the supplier remittance by clicking on the Print button from the menu. The Print Dialog windowwill display. Select the printing Destination then click the Print button to print.

 

Creating the Remittance and File

1. From the Supplier module, select Payment > New Payment. A search list will display with tabs for active suppliers, aging bills by due date and aging bills by document date.
   
   
2. Select the supplier or bill in the list to display the Payment form.
   
   
3. The default bank account is displayed in the Bank Account field. You can select another bank account to use.
   
   
4. The default payment method setup for the supplier appears in the Payment Method field. Select eBanking as payment type for remittance and file.
   
   
5. You can change the default current date in the Date Paid field.
   
   
6. Enter the payment reference number in the Payment Reference field or click on the Next Check Number  button to generate the next reference number.
   
   
7. Type in the amount of the check in the field below the Payment Reference field. The amount in words will display in the line below the supplier name.
   
   
8. Type a short memo for the purpose of the supplier check payment in the Notes field.
   
   
9. Save the details before closing the Payment form.
   
   
10. Print the supplier remittance by clicking on the Print button. The Print Dialog window will display. Select the printing Destination then click the Print button.
    
    
11. When approved, you can follow the Supplier Payment with allocating to supplier bills or other documents.

 

See Also:

Review Supplier Debts and Aging Credits | Address the Supplier Check to the Supplier Factor | Process Multiple Payments | Suggest Payments Before Processing