Pay Through Quick Payment Run

The Quick Payment Run option allows you to process multiple supplier payment of the same payment method. The options to choose from are check payment, check and remittance, remittance and ebanking(for remittance and file).

 

 

 

Process Check Payments

1. From the Supplier module, select Payment > Quick Payment. The Pay Bills form will display.
   
   
   
   
   
2. The Date Paid is set to the current date. You may choose to select the date of payment.
   
   
3. Select a Payment Group to filter all the suppliers by common payment method.
   
   
4. Select the Bank Account where the supplier payment will be drawn. Note that the bank account currency and the supplier currency need to be the same in order to populate the grid.
   
   
5. You will notice that previous supplier payments (unallocated), supplier refunds, void payments and credits are included in the list. These records add up to a negative value. You may apply the values from these documents before processing the supplier payments.
   
   
6. Select the bills of the suppliers you want to pay by clicking on the adjoining checkbox or click on the Select All option to select all.
   
   
   
   
   
7. The Processed Payments window is displayed. The Processed Payments window lists the supplier checks that you need to verify. 
   
   
   
   
   
   1. To automatically assign check numbers, select Automatically Assign Payment Number option. Then, click on the + button inside the Starting Check Number field and click on the Apply button. The Payment Number column will be populated.
   2.  To manually assign check numbers, select Manually Assign Payment Number option. Then, enter the check numbers in the Payment Number column.
      
      
8. Click on the Process and Print button to process and print the check payments. The Print Dialog window will display.
   
   
9. The default check layout is selected for you. You may select another check layout as needed.
   
   
10. Select the printing Destination (printer, email or fax) and click on Print button.
    
    
11. You will be prompted of the progress of the printing. Close the Print Dialog window afterwards.
    
    
12. Upon closing the Print Dialog window, you will be asked if the checks printed correctly.
    
    1. Choose No to go back to the Processed Payments window to re-print the checks.
    2. Choose Yes to close the Processed Payments window.

 

 

Process Check and Remittances

1. From the Supplier module, select Payment > Quick Payment. The Pay Bills form will display.
   
   
   
   
   
2. The Date Paid is set to the current date. You may choose to select the date of payment.
   
   
3. Select a Payment Group to filter all the suppliers by common payment method.
   
   
4. Select the Bank Account where the supplier payment will be drawn. Note that the bank account currency and the supplier currency need to be the same in order to populate the grid.
   
   
5. You will notice that previous supplier payments (unallocated), supplier refunds, void payments and credits are included in the list. These records add up to a negative value. You may apply the values from these documents before processing the supplier payments.
   
   
6. Select the bills of the suppliers you want to pay by clicking on the adjoining checkbox or click on the Select All option to select all. The Processed Payments window is displayed. The Processed Payments window lists the supplier check and remittance that you need to verify. 
   
   
   
   1. To automatically assign check numbers, click on the Automatically Assign Payment Numbersoption. Then, click on the + button inside the Starting Check Number field and click on the Apply button. The Payment Number column will be populated.
   2. To manually assign check numbers, click on Manually Assign Payment Number option and enter the check numbers in the Payment Number column.
      
      
7. Click on the Process and Print button to process and print the check and remittance. The Check Report Layout window will display.
   
   
   
   
   
8. Select from the check and remittance layout you want to use and click OK. The Print Preview window will display.
   
   
9. Click on the Print button to display the Print Dialog window to choose a printer to use.
   
   
10. Click Close button to exit the Print Preview window. In the Check Report Layout window, click Cancel to exit.
    
    
11. Upon closing the Print Dialog window, you will be asked if the checks printed correctly.
    
    1. Choose No to go back to the Processed Payments window to re-print the checks.
    2. Choose Yes to close the Processed Payments window.

 

Process Supplier Remittance

1. From the Supplier module, select Payment > Quick Payment. The Pay Bills form will display.
   
   
   
   
   
2. Select the supplier or a bill in the list to display the Payment form.
   
   
3. Select a Payment Group to filter all the suppliers by payment method.
   
   
4. Select the Bank Account where the supplier payment will be drawn.
   

   Note that the bank account currency and the supplier currency need to be the same in order to populate the grid.

5. You will notice that previous supplier payments, supplier refund, void payments and credits are included in the list. These records add up to a negative value so they will have to be removed. To remove these records, select them from the list and select Remove. Choose Yes in the prompt to remove.
   
   
6. Select bills of the suppliers you want to pay by clicking on the adjoining checkbox or click on the Select All option to select all bills.
   
   
   The Processed Payments window is displayed. The Processed Payments window lists the supplier remittances that you need to verify. The details to the supplier payment is displayed.
   
   
7. Click on the Process and Print button to process and print the supplier remittances. The Print Dialog window is displayed.
   
   
8. Select the printing Destination then click on the Print button.
   
   
9. Upon closing the Print Dialog window, you will be asked if the payments were printed correctly.
   
   1. Choose No to go back to the Processed Payments window to re-print the supplier payments.
   2. Choose Yes to close the Processed Payments window. 

 

Process Remittance and File

1. From the Supplier module, select Payment > Quick Payment. The Pay Bills form will display. The suppliers are listed by the selected payment group.
   
   
2. The Date Paid is set to the current date. You may choose to select the date of payment.
   
   
3. Select a payment group to filter all the suppliers by payment method.
   
   
4. Select the bank account where the supplier payment will be drawn. Note that the bank account currency and the supplier currency need to be the same in order to populate the grid.
   
   
5. You will notice that previous supplier payments, supplier refund, void payments and credits are included in the list. These records add up to a negative value so they will have to removed. To remove these records, select them form the list and select Process Payments. Choose Yes in the prompt to remove. Check the bills of the suppliers you want to pay. Click Select All to select all the bills and click Select None to deselect them.
   
   
6. The Processed Payments window is displayed.  The Promised Payments window lists the supplier check and remittances that you need to verify.
   
   
7. The details to the supplier payment are displayed. Click on the Generate Remittance File button to generate a CSV layout file. A message will prompt you that the payments will be processed and posted. Choose Yes to confirm. Afterwards, the eBanking file is created. Click Yes in the prompt to view to display the CSV file.
   
   
8. Click on the Process and Print button to process and print the supplier payments. The Print Dialog window will display.
   
   
9. Select the Printing Destination then click on the Print button.
   
   
10. Upon closing the Print Dialog window, you will be asked if the payments were printed correctly.
    
    1. Choose No to go back to the Processed Payments window and re-print the supplier remittance.
    2. Choose Yes to close the Processed Payments window.

 

Other Related Topics:

 

APPLY PREVIOUS PAYMENTS, CREDITS OR REFUNDS BEFORE PROCESSING THE PAYMENT

1. In the Pay Bills form, select the document (payment, credits or refunds) along with the supplier bill you want to pay.
   
   
2. The amount will be deducted and the remaining amount is displayed at the bottom. This will be the remaining amount to pay.
   
   
3. Click on the Process Payment option to generate a supplier payment from the remaining amount.

 

PROCESS PAYMENTS FOR VOID SUPPLIER PAYMENTS

Void payments takes the place of the bill or your payable document. You can use the Quick Payment Run option to generate a supplier payment to make up for the previous void payment.

1. In the Pay Bills form, select the void payment record in the list.
   
   
2. Then, select a supplier payment in the list, if any (must be the same supplier).
   
   
3. Or, click on the Process Payment option to create a supplier payment.

 

VIEW THE PROCESSED PAYMENTS

1. Select Supplier Payments under the Find menu of the Supplier Module. The supplier payment search screen will display.
   
   
2. In the Supplier Payment History tab, you will find the processed supplier payments.

 

VIEW ABANDONED AND CANCELLED PAYMENTS

You may view abandoned payments, those that were abandoned from the quick supplier payment run.

1. From the Supplier module, select Payments > Find Payment. A search screen of previous supplier payments, voided supplier payments and abandoned and cancelled payments are displayed.
   
   
2. Click on the Abandoned and Cancelled tab.

 

VOID PROCESSED PAYMENTS

1. From the Supplier module, select Payments > Find Payment. The supplier payment search screen will display.
   
   
2. In the Supplier Payment History tab, you will find the processed supplier payments.

 

See Also:

Suggest Payments Before Processing | Setup eBanking CSV Layout